FAQ for 2019 Grant Competition for U.S. Dept. Housing & Urban Dev. Continuum of Care funds in Monroe/Northeast Louisiana region (LA-505 CoC)
Q: Regarding funds available for permanent supportive housing (PSH), can you provide a projected breakdown of need between individuals and families?
A: Yes. The beds that the newly proposed beds will replace are currently 27% families and 73% individuals. The families are all households of one adult and one child.
Q: May we submit additional materials other than those specified on the HOME Coalition’s website or the score sheets and other published materials as well as any covered in the NOFA 2019? If so, how can we submit those?
A: Yes on a limited basis. If you have never before received grant funding through the Monroe/NELA LA-505 competition OR any grant funds through the U.S. Dept. of Housing & Urban Development Continuum of Care Program, you can and should feel free to submit letters of support from CURRENT funders, Continuums of Care in the competition of which you have been funded, or other pertinent sources that can speak to your capacity as a grantee of federal funds and/or HUD CoC Program funds. If you cannot attach these in esnaps, please email them (USE READ RECEIPT) to firstname.lastname@example.org no later than when the project applications are due to the CoC (Aug. 23 at 11:59 pm). Please do NOT send items that do not directly address your organization’s capacity to provide the specific services you are proposing or that directly address your history or capacity to administer federal grant funds. Do NOT provide paper copies of anything. Do NOT provide any confidential information such as identifying information about or testimonials from specific persons served. If you are unsure if a particular document will be accepted, please EMAIL a question about the document to email@example.com. A response will be provided within 72 hours of your request.
Q: Can I submit my project application to you in advance for feedback before I make the formal online submission?
Q: Can I ask questions related to the application process?
A: Yes. Please email all questions to firstname.lastname@example.org. All questions and answers will be posted on this webpage unless the question is specific to only one applicant agency. Please make every effort to submit questions no later than 24 hours before the project applications are due to the CoC (Aug. 23 at 11:59 pm) to ensure staff will have time to answer and post your question and answer so it can be equally accessible to all applicants. ALSO, Please be sure you are subscribed to the HOME Coalition’s email mailing list as well as the HUD Exchange email mailing list. If you are not sure if you have subscribed to the HOME Coalition’s list, email email@example.com. If you are not currently subscribed you will be. You can access the HUD Exchange mailing list sign up at https://icfi.us5.list-manage.com/subscribe?u=87d7c8afc03ba69ee70d865b9&id=f32b935a5f
Q: Should I hit the Submit button in esnaps at the end of my project application(s)? Doesn’t the HOME Coalition need to score the applications before they are submitted to HUD?
A: Yes you MUST submit your application in esnaps for the HOME Coalition to be able to access and score it. Otherwise, it’s not considered submitted timely. When you complete an application in esnaps, it is visible only to the HOME Coalition, not to HUD. Once all applications are scored and ranked, those applications are attached to one regional application and then submitted to HUD by the HOME Coalition.
What if I submit my application then realize I need to correct something?
Don’t stress out. As long as you make the request BEFORE the Aug. 23 at 11:59 pm deadline, you can notify the CoC Director at firstname.lastname@example.org. The application can be released back to you for changes. Then you must again submit the application(s) no later than Aug. 23 at 11:59 pm to go through the scoring and ranking process. Applications not submitted in esnaps by that time are not eligible to be ranked and scored.
Q: Do you have any tips for applicants?
A: Yes. See below
1. Be sure to read ALL the instructions pertinent to the application. This includes the NOFA, the esnaps instructions, any FAQs HUD has posted, and all instructions including the score sheets and FAQs on this webpage.
2. DO NOT WAIT until the last minute to submit your application in esnaps. Technical difficulties can and do happen.
3. The esnaps instructions provided by HUD are very detailed and necessary to successfully use esnaps. Users are encouraged to follow them EXACTLY. Experienced esnaps users typically remark that the system is very sequential – it’s better not to skip around in the application the first time you fill it out. Experienced users also sometimes recommend printing out the instructions and following them slowly step by step.
4. You can stop at any point as you work on your application in esnaps and save the application then log out and come back later to add more to it. The system saves your partially completed application as you left it as long as you Save before you exit.
5. Save often as you fill out a project application in esnaps. If you don’t Save frequently, the system will log you off, sometimes without your being aware of it. You will lose any data you entered since the last time you Saved. Esnaps is used by all CoCs in the U.S. and its territories. Thus, if it’s late in the application period for project applications (i.e., nearing the end of August), traffic on the system is heavy as thousands of applicants attempt to finish their applications. Users are most likely to be logged off quickly then after a period of inactivity. Save save save!